Oklahoma State University Institute of Technology (OSUIT) -
90% Faster Transcript Processing with DigiScript AI
Automating Transcript & Credit Evaluation for 6,500+ Transcripts from 1,000+ Institutions

Client:

Oklahoma State University Institute of Technology (OSUIT)

Category:

Credit Evaluation, Transfer Articulation, AI Automation, Higher Education, Admissions Automation

Solution:

DigiScript AI – Transcript Automation & Credit Evaluation

Go Live:

February 2024

6,500 transcripts processed

450+ colleges, 650+ high schools

Technologies:

AI/ML, OCR, AI Agents, Equivalency Database

Client Testimonial:

Full 1
“Implementing Digiscript at OSU Institute of Technology has been a game-changer for our admissions and records processes.

We've seen a remarkable 90% reduction in the time spent manually processing both high school and college transcripts. This efficiency gain has allowed us to reallocate valuable staff hours to other critical projects, significantly improving our overall workflow and productivity.

Digiscript has truly streamlined our operations and enhanced our ability to serve students more effectively.”
Kyle Gregorio
Assistant Registrar
OSU Institute of Technology
Full 1
The Challenge:

Each year, OSUIT receives approximately 6,500 transcripts from more than 1,000 colleges, universities, and high schools through the National Student Clearinghouse (NSC), Parchment, and direct submissions.

Every transcript came in a different format, creating major challenges:

☐ Manual data entry into Slate, Ellucian Banner, and BDMS was time-consuming and error-prone.

 

☐ Complex requirements for transfer hours, GPA recalculation, ACT/SAT processing, and unofficial transcripts.

 

☐ Student types (applicants, readmits, transfers, reverse transfers) required different business rules.

 

☐ Staff were overwhelmed, unable to keep up with growing demand, and critical student services were delayed.

OSUIT needed a modern solution to:

☐ Automate transcript ingestion and processing.

☐ Guarantee accuracy and compliance (FERPA).

☐ Free up staff to focus on higher-value work.

The Solution: DigiScript AI:
KTech implemented DigiScript AI, a cloud-based, AI-powered transcript automation and credit evaluation platform, built specifically for higher education.
Key Capabilities

✔ Cloud Deployment: No changes to OSUIT’s SIS.

 

✔ Transcript Intake: Automated downloads from NSC and Parchment.

 

✔ AI/ML OCR: Extracts student, course, and grade data with 100% accuracy.

 

✔ Business Rule Engine: Applies OSUIT’s GPA policies, transfer hour rules, course equivalencies, and intake policies.

 

✔ Integration: Pushes structured data into Banner, Slate, and original transcript into BDMS automatically.

 

✔ Compliance: Strict FERPA safeguards, cultural-aware AI Bio Search Matcher, and secure OSUIT-only data handling.

 

✔ Continuous Learning: AI/ML model improves accuracy over time through feedback loops and audit BOTs.

The Results

With DigiScript, OSUIT achieved measurable improvements almost immediately:

⚡

90% faster transcript processing

 

each transcript now completed in under 1 minute.

📈

Rapid ROI

Core Connectors for leading SIS -PeopleSoft, Oracle Cloud, Workday, Ellucian Banner​​​

✅

100% accuracy

AI/ML OCR trained on thousands of transcripts

👩‍💻

Efficiency gains

staff reallocated to critical projects

📊

Smarter decisions

dashboards, reports, and structured transcript data available instantly

🎓

Improved student service

faster admissions and credit evaluation enhanced OSUIT’s ability to serve students

Conclusion:

With DigiScript AI, OSUIT set a new standard for transcript processing and credit evaluation in higher education. By combining automation, AI-driven accuracy, and seamless integration, OSUIT freed staff from manual work, accelerated student decisions, and improved the overall admissions and registrar office experience.

Ready to see the impact DigiScript AI can deliver for your institution?

Click here to request for a demo