LMU Customer Success Story - Transcript OCR to SIS Implementation
for 3,500+ Colleges and 21,000+ High schools

PROJECT:

Cloud-based  Transcript OCR  to SIS Automation

Go Live:

February 2024 (3,500+ Colleges)

Phase 2 forecasted October 2024 (21,000+ high schools)

Client:

Loyola Marymount University (LMU)

Category:

Higher Education, Student Success, Transcript OCR, RPA

Business Need

In Phase 1, 3,500 college transcripts were received from various colleges and universities. In Phase 2, 21,000 high school transcripts will be downloaded from multiple sources, including National Student Clearinghouse (NSC), Parchment, CommonApp, paper copies received via postal mail, and electronic mail.

Each college, university, and high school has its own transcript format and standards. The process of reading, processing the data, and articulating courses from these diverse transcript formats, then entering them into Student Information Systems (SIS) like Slate, Ellucian Banner, and Etrieve, was very time-consuming.

Business Value Delivered:

Rapid implementation for quick ROI

  • Pilot Go live on February 13th 2024
  • Phase-2 will go live in October 2024

Each transcript gets processed in under two (2) minutes using AI/ML RPA and OCR technologies.

AI/ML inputs from the users; Quick decision-making through a user-friendly portal to view the digital structured output of the transcript, various reports & dashboards

DigiScript Solution implemented at LMU:

 

KTech implemented its DigiScript – an automated cloud-based solution built using Artificial Intelligence/Machine Learning (AI/ML), Optical Character Recognition (OCR), and Robotic Process Automation (RPA) technologies.

Summary:

Loyola Marymount University’s collaboration with KTech to implement DigiScript marks a paradigm shift in higher education transcript processing. With the daunting task of managing transcripts from over 3500 colleges and expanding to include 21000+ high schools in Phase 2, a sophisticated automation solution was imperative.

DigiScript, a cloud-based marvel integrating AI/ML, OCR, and RPA technologies, revolutionizes transcript processing by seamlessly bridging the gap between diverse formats and Student Information Systems (SIS). This groundbreaking solution significantly reduces processing times, with each transcript now swiftly processed in under two minutes. Moreover, its intuitive portal empowers stakeholders with structured digital outputs and insightful reports, facilitating informed decision-making.

The success story of Loyola Marymount University’s pilot implementation of DigiScript is truly inspiring. Not only did they achieve rapid Return on Investment (ROI), but they also witnessed a tangible enhancement in student success metrics. This remarkable journey underscores the transformative potential of technology in higher education, establishing DigiScript as the benchmark of efficiency and innovation in transcript automation.

The strategic partnership between Loyola Marymount University and KTech exemplifies the power of collaboration in driving meaningful change. By leveraging cutting-edge technology, they have not only streamlined transcript processing but also elevated the overall student experience. DigiScript stands as a testament to the limitless possibilities of innovation in shaping the future of higher education.