AP Invoice & PO
RPA, OCR, Finance,
The client organization was spending 8,333 hours to process 100,000 invoices annually. The business need was to automate the Invoice Intake process, Voucher Creation, GL coding, PO Reconciliation, PO closure, report missing POs to the Accounts Payables department.
Invoices received: Email, Fax, Mail, Hand Delivered, Hand Written, Photo, Text
Business users process material and service invoices manually. Large volumes of invoices are received causing issues with traceability.
Invoices like Advance Payments, Logistics, Group Company, Debit and Credit notes, JV and supplementary are processed manually in various departments.
All invoices are booked and processed manually in ERP systems for payment release.
Our AP Invoice and PO Reconciliation solution consisted of multiple RPA Bots working in tandem with the OCR Bot to replace the manual effort with an automated process. Manual intervention was reduced to scenarios where invoices did not pass the validation rules and for final approvals.
The return on investment from this automation resulted in savings of 8,333+ manual work hours (4+ FTEs worth of work) with quality, error checking, and reporting
Break even in 3 months, 70% savings and realized saving from the very first month
Business Transformation: Agile Delivery; Realized ROI on weekly basis